Guideline on Processing Personal Data Within enforum Service

enovation s.r.o. (The “Controller” hereinafter), as the provider of the enforum platform, processes personal data within its business, in the sense of the Regulation of the European Parliament and of the Council (EU) 2016/679 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing the Directive 95/46/EC (General Regulation on the Protection of Personal Data) (the 'Regulation' hereinafter).

This Guideline gives you an overview of your data that the Controller works with, why and how long it processes them, who may also have access to them, or what the rights are that you have towards the Controller. Depending on which service of the enforum website you may use, the scope of personal data processing may differ. For better clarity, we therefore divide the Guideline further for the following individual cases that may occur (and even more at a time):

  1. You will book the lease of the Premises or other enforum services
  2. You will contact enforum via form or via e-mail
  3. You will agree to receive enforum's newsletters
  4. You will visit the enforum website

The Controller does everything possible to guard your personal information as best as they can. According to the Regulation, you have the following rights. Take kindly notice of the fact, that in some specific cases those might not be able to meet:

  • to require the Controller to give an explanation regarding the type of personal data it processes,
  • to request access to this information with the Controller, and have it updated or corrected, or require restriction to its processing,
  • to require erasure of your personal data by the Controller,
  • to request transfer of your personal data to another Controller,
  • to raise an objection to the processing of personal data,
  • to file a claim with the Office for Personal Data Protection,
  • to effective judicial protection, if you consider that your rights under the Regulation have been violated as a result of the processing of your personal data contrary to this Regulation.

You can apply any rights or have any questions via enforum@enforum.cz or by writing to us on this address: enovation s.r.o., Sokolovská 695/115b, Praha 8

The supervisory authority is the Office for Personal Data Protection, Pplk. Sochora 27, 170 00 Praha 7.

The enforum Service is not intended for persons under 18 years, so any specific information concerning the processing of personal data of children is not included.

1. You will book the lease of the Premises or other enforum services

The Controller processes the following personal data:

  • First name and surname (or contact persons of the Client)
  • identification number
  • address of the place of residence or place of business
  • bank account number
  • details of the order
  • phone contact details (or that of the Client’s contact persons)
  • e-mail contact details (or that of the Client’s contact persons)

First name and surname, address of residence, bank account number and the contact details will be processed for the purpose of identifying the Contracting Parties and the fulfilment of the Contract and also for the purpose of archiving the Contract and future potential exercise and defence of the rights and obligations of the Contracting Parties. Such processing is permitted under Article 6(1) (b) and (f) of the Regulation. Personal contact information will also be processed for direct marketing and addressing of other services of enovation s.r.o. as part of the legitimate interests of the Controller under Article 6(1) (f) of the Regulation.

Personal data shall be processed for the above purposes for the duration of the Contract and further for a period of 10 years from the termination of the contractual relationship, unless another legal regulation requires retention of the contractual documentation retention for longer, or precisely for a period of 3 years following the last order in the case of direct marketing, unless the data subject has previously expressed an objection.

Personal data processing is conducted by the Controller. Personal information, however, can also be processed for the Controller by the following processors:

  • the Planyo platform provider, Xtreeme Sagl, Via Cantonale, CH-6633 Lavertezzo, Switzerland;
  • Commerce Media s.r.o., the email marketing services provider;
  • CRM Microsoft Dynamics;
  • Alternatively by other providers of processing software, services and applications which are currently not being used by the Controller.

In relation to the provision of the Services organised by the Client in enforum premises, the Client remains the Controller of personal data, including all resulting obligations. If the rendered Services require the Controller to be the processor of personal data, the Client agrees to enter into a relevant Contract on the Processing of Personal Data with the Controller.

2. You will contact enforum via form or via e-mail

The Controller processes the following personal data:

  • Name/Company,
  • e-mail address,
  • telephone number,
  • text of the message.

Name / company, e-mail address, phone number and the text of the message must be processed to create an offer of services, negotiate that offer or in order to get an answer to a question you have asked. Such processing is permitted under Article 6(1) (b) and (f) of the Regulation. These personal data will be processed by the Controller for the duration of the negotiations on entering into the Contract between you and the Controller but no later than one year from your inquiry, unless you grant permission for further processing.

Personal data processing is conducted by the Controller. Personal information, however, can also be processed for the Controller by the following processors:

  • Commerce Media s.r.o., the email marketing services provider;
  • CRM Microsoft Dynamics;
  • Alternatively by other providers of processing software, services and applications which are currently not being used by the Controller.

3. You will agree to receive enforum's newsletters

The Controller processes the following personal data:

  • e-mail address

The e-mail address will be processed for inclusion in the database for sending commercial communications. The e-mail address will be processed for duration of 3 years after the approval, unless you extend this period, or revoke your consent any time sooner.

Personal data processing is conducted by the Controller. Personal information, however, can also be processed for the Controller by the following processors:

  • Commerce Media s.r.o., the email marketing services provider;
  • CRM Microsoft Dynamics;
  • Alternatively by other providers of processing software, services and applications which are currently not being used by the Controller.

4. You will visit the enforum website

The Controller process cookies, which are used on this website for the purpose of:

  • measuring the number of visits to the website and producing statistics on the number of visits and visitor behaviour on the website;
  • the functioning of the website;
  • the tailoring of the advertisement and its targeting, if you have consented to it.

The collection of cookies to measure the number of visits and creating statistics can be regarded as personal data processing. Such processing is allowed based on legal grounds - the legitimate interest of the Controller, that is permitted by Art. 6(1) (f) of the Regulation. Cookies for ad targeting are processed based on your consent. You grant the consent for a period that is stated below for each marketing cookies. The consent to the cookies data collection for marketing purposes can be revoke at any time by changing the settings of the relevant internet browser or the cookies bar.

Websites can also be used in a way that does not enable collection of visitor's behaviour data on the website - this mode is either possible to set up within the browser settings, or you can raise an objection against that collection based on the legitimate interest of the Controller pursuant to Art. 21 of the Regulation by sending an email to the address: enforum@enforum.cz. Your objection will be evaluated promptly. Cookies that are necessary for the functionality of the website will be kept only for the time necessary for the functioning of the website.

If the visitor makes a complaint against the processing of technical cookies necessary for the functioning of the website, in such case the full functionality and compatibility of the website cannot be guaranteed.

Cookies, which are collected in order to measure the number of visits to the site and creating statistics on the number of visits and visitor behaviour on the site are considered as a whole and in anonymous form, which does not allow identification of individuals.

Cookies are stored for a period which is shown below for individual types of cookies.

The collected cookies are processed by other processors:

  • Google Analytics, provided by Google Inc., with its registered seat in 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
  • Google Ads, provided by Google Inc., with its registered seat in 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
  • Sklik, provided by Seznam.cz, a.s., with its registered seat in Radlická 3294/10, Praha 5 - Smíchov, IČ 261 68 685.

Cookies are then processed by processors in accordance with their terms:

Type Name Purpose Expiration Acces to data
Analytical _fbp Personalisation of ads on Facebook 1 day Third party – Facebook
Analytical _hjid 365 days Third party – Hotjar
Analytical _ga 2 years Third party – Google
Analytical _gid 1 day Third party – Google
Analytical _hjIncludedInSample By closing the browser Third party – Hotjar